TrailBLazer Privacy Policy - Important please read before registering

Our commitment to care doesn’t stop on our events. We care about your personal data and ensuring you’re informed about how we use it. Trailblazer promises to protect your data, and to manage any information you share with us in line with data protection laws.

This Privacy Policy sets out how and why Trailblazer will collect and use your personal data and our legal basis for its use, to ensure you remain informed and in control of your information.

Please read this policy carefully, along with our event Terms and Conditions upon registration and any other documents referred to in this policy, to understand how we collect, use and store your personal information.


Registration form - Types of personal data we collect

Depending on your interaction with Trailblazer, we'll collect the following types of information about you for various purposes:

  • Your contact details, such as name, phone number, email address

  •   Your personal information, such as gender, date of birth, type of wheelchair

  •   Event administration details, such as third party emergency contact details for internal administration purposes in order to properly conduct and to safely administer the event.

  •  Medical information, that it is kept confidential and may be shared only with medical personnel or teams allocated to the race. Such information shall be deleted within a reasonable time following the completion of the race.

  • By registering for a race you acknowledge that Trailblazer races may be televised, filmed and/or otherwise recorded and photographs and/or footage may be taken, all of which may capture your participation in the race. 

  • By entering a race you grant us and those authorised by us the free and unfettered right to use such photographs, filming and recording for any marketing purposes it deems reasonable.

How we use your data

In simple terms, your personal data may be used to help us effectively manage the safety of the event.

It may also be used to market our race products and surrounding information to you. We have summarised below the different reasons why we do this (these are often referred to as ‘purposes’). If you do not wish to be contacted for the purposes outlined below simply contact Trailblazer to have your details removed 

  • Marketing: To send you marketing communications including news, updates and promotions around our Trailblazer events. By entering an event you grant us and those authorised by us the free and unfettered right to use such photographs, filming and recording for any purposes it deems reasonable including, but not limited to, publication, display, sale and distribution by means of film, television, radio, print media, internet, publicity material or any other new media now or in the future.

  • Analysis, targeting and segmentation: To better understand our participants and allow us to serve you email marketing and messages that are optimised and for you and tailored to you

  • Market research: To carry out research to better understand the audience profile and demographics of our events

  • To send you surveys

  • Media and PR: Contacting you about press enquiries and case studies to help promote our events if you have opted in on our entry form agreeing with us to do so.

Third-Party data collection and housing

  • When registering for an event all information relating to participants collected by Trailblazer from which each participant can be identified will be recorded electronically and will be used at all times in accordance with the Data Protection Act 1998 and, from 25 May 2018, the General Data Protection Regulation (2016/679/EU) and all applicable laws and regulations relating to the processing of personal data and privacy.  

  • Trailblazer will disclose such information to a third party as necessary in connection with the safe organisation staging and administration of the race, including but not limited to, medical teams and volunteer marshals. Trailblazer will not disclose information to other third parties. 

  • Participants acknowledge that a valid e-mail address or SMS contact number will be required at all times in order for participants to receive important event information. Each participant is entitled to withdraw his/her consent to categories of e-mail and/or SMS communications from Trailblazer and can do so at anytime by contacting Trailblazer.

  • We will not exchange or sell your personal information to another organisation for any other purposes.


   Data Retention

For marketing research purposes we will keep some data indefinitely (for example, your name and event participation history). We will only get in touch with you while your details are held on our database. If you decide you no longer wish to hear from us, we’ll need you to unsubscribe by contacting Trailblazer to do so.


Your Data Protection Rights

When Trailblazer is using your personal information on the basis of your consent, you have the right to withdraw that consent at any time. You also have the right to ask Trailblazer to stop using your personal information for direct marketing purposes. Simply contact Trailblazer to have your details removed.

You have the following rights;

  • Right to be Informed: You have the right to be told how your personal information will be used. This policy document, and shorter summary statements used on our communications, are intended to be a clear and transparent description of how your data may be used.

  • Right of Access: You can contact us asking what information we hold on you and to request a copy of that information. We will have 30 days to comply once we are satisfied you have rights to see the requested records and we have successfully confirmed your identity.

  • Right of Erasure: You have the right to be forgotten (i.e. to have your personally identifiable data deleted). We’ll be required to keep an appropriate record (such as a suppression list) so that we can make sure you don’t receive future communications.

  • Right of Rectification: If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated.

  • Right to Restrict Processing: In certain situations, you have the right to ask for processing of your personal data to be restricted because there is some disagreement about its accuracy or legitimate usage.

  • Right to Data Portability: Where we are processing your personal data under your consent the law allows you to request data portability from one service provider to another. This right is largely seen as a way for people to transfer their personal data from one service provider to a competitor.

  • Right to Object: You have an absolute right to stop the processing of your personal data for direct marketing purposes.